Last day of the month: everyone searches their calendar, e-mail and memory for how much they worked for which client. The result is an approximation that’s almost always too low. What isn’t logged doesn’t get invoiced.
Why hours slip away
- Hours are logged separately from the work, in another tool or spreadsheet.
- Short jobs (a call, a quick fix) feel too small to log.
- Long tasks run for months and nobody knows what has already been invoiced.
1. An hour always belongs to a task and a client
When a time entry is tied to a task, it can’t get “lost” between clients. In NodiTeam you pick the client and the task when you log time in the work log, and the hour also counts towards the reports by project.
2. Log time where you are
You can log hours as you go, at the end of the day or the week. If you’d rather write from your phone, just post them in the client’s Telegram group. Items that are the same every month are added automatically.
3. Long tasks: bill in parts
A task that takes three months doesn’t wait until the end. Each month you invoice the hours that were logged, and the following month only the new ones are offered. Every entry is invoiced only once.
4. Each person at their own rate
A senior’s hour and a junior’s hour don’t cost the same. When each person has their own hourly rate, the invoice shows the true value of the work, and you add overhead work separately.
5. A report for the client
A client pays more readily when the invoice comes with a report of the work done. Export the monthly report by task to PDF, Word or Excel and send it together with the invoice.
The first step
This week, have everyone log hours on tasks, however precisely. After four weeks you’ll see for the first time where your time goes, and how much of it you’ve been forgetting to invoice.